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Requesting Funding

The class has some limited funds that can be used to purchase software licenses and other supplies in support of projects. The instructor has some flexibility on to what and how these items can be purchased.

To request funding please send a professional email to the instructors using the following guidelines:

1. CC your entire team and both instructors.
2. Subject should clearly contain “Request for funds” and your team’s name in the title
3. Body of letter should include the following:
   • Description of what exactly is requested including details that will help avoid confusion such as version numbers, manufactures etc.
   • Links to on where the items can be purchased (Direct links to items if possible).
   • Justification for how items will be used and how the items will benefit the project.
   • Cost estimation for the requested item(s) (make sure you include tax and shipping costs).

Although it is better to overestimate rather than underestimate, overly large budgets may get rejected.

It is expected that the teams will talk to the instructors before sending in a request.

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Example

Dear Dr. Colbry,

Our team requests the purchase of the following widget for our project.

• Link to Amazon

As we discussed, this widget will cost $300 and be used to gather the data required by our project community partner ACME Inc.

Thank you,

• ACME Team

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Written by Dr. Dirk Colbry, Michigan State University
This work is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License.